How the Information on this form will be handled by the Archdiocese of Birmingham
We need the information we have asked for on this form:
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To comply with our legal obligations and/or
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Because it is in our legitimate interest to obtain it when appoint you to your role and/or
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In relation to religion, as you are a practising Catholic, because ensuring proper governance of Archdiocesan schools by practising Catholics is one of the legitimate activities of the Archdiocese and/or
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In relation to information about criminal matters, to exercise, establish or defend our legal rights, and to prevent or detect unlawful acts.
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To ensure that necessary safeguarding checks have been undertaken prior to appointment.
Your information will be kept securely by us, either in paper or electronic form. You can find out more from our Privacy Notice, which is available at https://www.birminghamdiocese.org.uk/privacy-policy
If you are appointed we will:
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Keep your completed form(s) until the end of the academic year after the academic year in which you cease your role. We do this as sometimes a person decides to continue in their role after they have resigned, or their term has come to an end.
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Inform the Clerk to the Governing Body of your name, address, telephone number(s), email address, occupation and the dates of your term of office and if requested by the school, share that information with the school.
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Not disclose your information to any other body unless we are required by law to do so.
In academy schools, the MAC Directors have overall responsibility for governance across of the schools within the MAC (Multi Academy Company) and so, if you are appointed, your application form will be shared with the Multi Academy Company so that they have knowledge of who has been appointed and the skillset that you will bring as a governor. In addition, there may be times when an Ofsted inspector may ask to see governance records to verify appointment and record keeping purposes and so, if required to by inspectors, the MAC would need to show them the content of your application form.
If you are not appointed, we will keep your completed form until the end of the academic year after the academic year in which you complete it. This is because on occasions your application may be reconsidered if your circumstances or those of the school change.
You can update your information at any time by writing to the DES or emailing r.tonks@bdes.org.uk
When we destroy documents or electronic files we do so securely.
We also compile and keep for 75 years a document which contains your name, address, telephone number(s), email address, occupation and dates of your term(s) of office. We do this because we have experience of people coming forward with concerns or queries many decades after an incident is said to have occurred. This basic information will help us to respond in an informed manner to any concerns raised.